ERP Solutions
HR and payroll software (HRMS) for Egyptian businesses
Employee records, leave, attendance and payroll in one system, with WPS salary files, end-of-service calculations and employee self-service, connected to your accounts.
- WPS salary file generation
- Egyptian leave and gratuity rules configured
- Employee self-service on mobile
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HR and payroll without the spreadsheets
HR in the Egyptian involves more paperwork than in many countries. Visas, Governorates IDs, labour cards, passports and contracts all expire on different dates. Leave rules, overtime and end-of-service gratuity must follow Egyptian labour law. Salaries must be paid through the Wage Protection System for most private sector employers. And every month, payroll has to be right, because mistakes affect people directly.
Many companies still manage this with spreadsheets, email and reminders in someone’s calendar. It works until the company grows, an important document expires unnoticed, or the person who understands the payroll file goes on leave.
An HRMS (Human Resource Management System) brings it together. Employee records, documents and expiry alerts, leave requests and approvals, attendance from biometric devices, payroll calculations, WPS files, payslips and accounting entries all live in one place. ITZone implements HR and payroll as part of your ERP, mainly on Odoo, so HR, finance and management share the same accurate data.
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What you get
Employee records
Personal details, contracts, job history, salary structure, bank details and emergency contacts in one secure profile.
Document management and expiry alerts
Passports, visas, Governorates IDs, labour cards, licences and contracts, with automatic reminders before expiry.
Leave management
Annual, sick, maternity, parental, Hajj and unpaid leave types configured to your policy and Egyptian labour law, with online requests and approvals.
Attendance and timesheets
Integration with biometric devices, mobile check-in or timesheets, with overtime rules.
Payroll
Salary structures with allowances, deductions, overtime, loans and advances, calculated automatically each month.
WPS salary files
Salary Information Files generated in the format your bank or exchange house requires.
End-of-service gratuity
Accruals and final settlement calculations based on the employee’s service and contract.
Employee self-service
Staff view payslips, request leave and update details from their phone.
Accounting integration
Payroll journals posted to accounting by department or cost centre.
What is HRMS?
HRMS stands for Human Resource Management System. It is software that manages the core HR processes of an organisation: employee data, recruitment, onboarding, leave, attendance, payroll, performance and offboarding. You may also hear HRIS (Human Resource Information System) or HCM (Human Capital Management); the terms overlap, with HCM usually covering broader talent management. An HRMS replaces paper files and spreadsheets with one secure database and automated workflows, so HR spends less time on administration and more on people.
What is WPS in Egypt?
WPS, the Wage Protection System, is an electronic salary transfer system introduced by the Egyptian Ministry of Labour (the Ministry of Labour). It requires most private sector companies registered with the Ministry of Labour to pay employees’ salaries through approved banks, exchange houses or financial institutions, so that the ministry can confirm workers are paid correctly and on time. Each month, the employer submits a Salary Information File (SIF) listing each employee’s salary details, and the agent processes the payments.
Companies in some free zones follow their own rules, and certain categories of workers have specific arrangements. Late or missing WPS payments can lead to penalties and restrictions. Payroll software that generates accurate SIF files saves time and reduces the risk of errors.
Egyptian payroll rules built in
| Area | What we configure |
|---|---|
| Salary structure | Basic salary, housing, transport and other allowances |
| Overtime | Rates and rules based on your policy and labour law |
| Leave | Accrual, carry-forward and encashment policies |
| End-of-service gratuity | Accruals and final settlement calculations based on basic salary and years of service |
| Pension | Contributions for Egypt and GCC nationals where applicable |
| WPS | SIF file format for your salary agent |
| Accounting | Payroll costs by department, project or cost centre |
How we work
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Policy review
We review your HR policies, contracts, salary structures and approval rules.
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Configure
Departments, positions, leave types, salary rules, approval flows and documents.
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Migrate
Employee data, leave balances and gratuity history loaded and checked.
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Parallel payroll
We run payroll in the new system alongside your current process for one cycle and compare results.
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Go live and support
Payroll runs in the new system, with our team supporting the first cycles.
Not sure which ERP fits?
We map your processes and compare options honestly. The first consultation is free.
From job offer to first day
The HRMS can track open positions, applicants and interviews, then turn a successful candidate into an employee record without re-typing. Onboarding checklists make sure nothing is missed: offer letter, visa and medical processing, National ID, labour contract, bank account for WPS, IT accounts, laptop, access card and induction. Each task is assigned to the right person with due dates, so new joiners start smoothly.
Offboarding and final settlement
When an employee leaves, the system guides HR through each step: resignation or termination details, notice period, final working day, leave encashment, gratuity calculation, deductions, return of company assets, cancellation of access and visa, and the final payslip. Having it all in one workflow reduces disputes and helps you meet legal deadlines for final payment.
HR reports and dashboards
Headcount by department and nationality, joiners and leavers, leave liability, gratuity provisions, overtime costs, document expiries in the next 30, 60 and 90 days, and payroll cost trends. Management sees the people side of the business clearly, and auditors receive accurate provisions.
Compliance support
Egyptian employers must keep proper employee records, pay salaries on time through WPS, follow leave and working-hours rules, and in some cases meet localisation requirements. An HRMS doesn’t replace HR expertise, but it makes compliance easier by keeping accurate records, enforcing approved policies and producing the reports you need.
Benefits
Payroll that takes hours, not days. Fewer errors and disputes over leave. No missed document renewals. Accurate gratuity provisions in your accounts. Staff who can answer their own questions about leave and payslips. Confidential salary data protected by role-based access.
Who uses our HR and payroll setups
Contracting and construction companies with large site workforces and biometric attendance. Trading and logistics companies with warehouse and driver staff on shifts. Clinics and healthcare providers with licensed professionals whose licences must be tracked. Hospitality businesses with rotating rosters and overtime. Professional firms that want self-service and clean records. Groups with several companies that need separate payrolls but one HR view.
Case study
A contracting company replaced spreadsheet payroll with Odoo HR and payroll linked to biometric attendance. Payroll is prepared from the system, and WPS files are generated directly.
HR & Payroll Software questions, answered
What is HRMS?
A Human Resource Management System: software that manages employee data, leave, attendance, payroll and other HR processes in one place.
What is WPS in Egypt?
The Wage Protection System, which requires most private sector employers to pay salaries through approved agents and submit salary information electronically.
Can the software generate WPS SIF files?
Yes, in the format required by your bank or exchange house.
Does it calculate end-of-service gratuity?
Yes, with monthly accruals and final settlement calculations based on your contracts and policies.
Can it connect to our biometric attendance machines?
Yes, with many common devices.
Can employees use it on their phones?
Yes. Employees can view payslips, request leave and check balances through self-service.
Is salary data secure?
Yes. Access is restricted by role, and payroll data is visible only to authorised users.
Does it work for free zone companies?
Yes. We configure payroll for mainland and free zone entities, including companies with both.
Can it handle several companies?
Yes, with separate payroll, WPS files and accounting for each entity.
Can we run a parallel payroll before switching?
Yes. We recommend running one payroll cycle in both systems and comparing results before going live.
How long does an HR and payroll implementation take?
Typically four to eight weeks, including a parallel payroll run.
Can we track employee loans and salary advances?
Yes. Loans and advances are recorded with repayment schedules and deducted automatically through payroll.
Related services
ERP Solutions
One system for finance, inventory, sales, HR and payroll.
Accounting Software
Egypt VAT and Corporate Tax ready accounting.
CCTV & Access Control (attendance)
IP cameras, door access and time attendance on a secure network.
Data Migration
Move years of data from spreadsheets or old software, cleaned and checked.