Solution · Getting started
New office IT setup: ready in 30 days
Cabling, internet, network, Wi-Fi, laptops, email, phones, security and CCTV, planned and installed by one team, so your staff walk in on day one and start working.
Your new office should work from the first morning
Opening a new office is exciting, and stressful. There’s the lease, fit-out, furniture, licences and hiring, and IT is often left until the final weeks. That’s when problems appear: the internet line isn’t installed, network points are in the wrong places, the comms cupboard has no cooling, the Wi-Fi doesn’t reach the meeting room, laptops aren’t set up and email isn’t ready. Staff arrive to an office that looks finished but doesn’t work.
IT for a new office involves many suppliers and dependencies: internet providers, the fit-out contractor, cabling installers, hardware suppliers, software licences and security systems. Each has its own lead time, and many tasks must happen in a specific order. Without one person coordinating everything, delays and rework are almost guaranteed.
ITZone delivers new office IT setup as one coordinated solution. We plan with you from the moment the lease is signed, work with your fit-out contractor and building management, order internet lines early, install cabling, network, Wi-Fi and security, prepare devices and Microsoft 365, and test everything before move-in day. One project manager, one plan and one partner responsible for the result.
Is this you?
- You’ve signed a lease or are about to
- Fit-out is starting, and nobody has planned the IT yet
- You’re opening your first office in Egypt
- You’re expanding to a new branch or floor
- You want one partner instead of five suppliers
Your 30-day office IT roadmap
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Week 1
Plan
Site survey, floor plan review, internet orders, equipment list, design of network, Wi-Fi and comms room
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Week 2
Build
Structured cabling, network rack, comms cupboard power and cooling
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Week 3
Connect
Firewall, switches, Wi-Fi access points, printers, CCTV and access control
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Week 4
Go live
Laptops configured, Microsoft 365 email and Teams, security, backups, handover and staff onboarding
Internet line installation lead times depend on the provider and building; order as early as possible.
Can’t see your exact problem?
Tell us what’s going wrong and we’ll suggest a plan.
Your stack
Everything your new office needs
Open a layer to see what’s included.
Building
Comms room or cabinet, power, cooling, CCTV, access control
Network
Structured cabling, firewall, switches, Wi-Fi, internet lines with failover
People and devices
Laptops, desktops, docking stations, printers, meeting room screens
Applications
Microsoft 365 or Google Workspace, phone system, business software
Security
MFA, endpoint protection, email security, firewall policies, backups
Support
Helpdesk, onsite support and documentation from day one
New office IT checklist
As soon as the lease is signed
- Survey the space and review fit-out drawings
- Order internet lines (primary and backup)
- Decide the number and location of network points, Wi-Fi access points and meeting rooms
- Plan the comms room: space, power, cooling and security
During fit-out
- Install cabling before ceilings close
- Install racks, UPS and cooling
- Coordinate CCTV and access control with security requirements
Two weeks before move-in
- Configure firewall, switches and Wi-Fi
- Test internet lines and failover
- Prepare laptops, accounts and email
- Set up printers, meeting rooms and phones
Move-in week
- Final testing of every desk, room and service
- Staff onboarding and quick-start guides
- Engineers on site on day one
After move-in
- Handover documentation and passwords to the company
- Ongoing support and monitoring in place
Office setup checklist beyond IT
IT is only part of an office move, but it touches many other tasks: confirming building management rules for contractors, coordinating with the fit-out team on cable routes, aligning furniture layouts with network points, arranging access cards for staff, and updating your business address on your website, email signatures and Google Business Profile. We coordinate the IT-related items so nothing gets missed.
Choosing the right setup for your size
Small office (up to 15 people)
A compact network cabinet, business firewall, a few access points, cloud email and file storage, endpoint protection and remote support.
Growing office (15–75 people)
A structured cabling system, managed switches with separate networks for staff, guests and devices, redundant internet, meeting room technology and onsite support options.
Larger office or headquarters
A dedicated comms room with cooling and UPS, high-availability firewalls, enterprise Wi-Fi, CCTV and access control, and a full managed IT service.
Mistakes that delay move-in day
Ordering internet too late
The most common cause of delays; installation can take weeks.
Letting the fit-out team decide network points
Points end up behind furniture or missing in meeting rooms.
No comms room planning
Racks squeezed into storage cupboards without cooling, power or security.
Consumer Wi-Fi
Home routers and extenders that can’t handle a busy office.
Unprepared devices
Laptops arrive on day one still in boxes.
Security forgotten
No MFA, default passwords on network equipment and no backups.
No documentation
Passwords and configurations held by whoever installed them.
Our roadmap is designed to prevent each of these.
Meeting rooms and collaboration
Modern offices rely on meeting rooms that work instantly with Teams or Zoom. We plan room technology with your layout: screens, cameras, microphones and speakers sized for each room, wireless presentation, room booking panels where useful, and strong Wi-Fi coverage. Rooms are tested before move-in so the first client meeting goes smoothly. See Hybrid Workplace
Security from day one
A new office is the perfect moment to build security in properly. We configure the firewall with secure policies, separate networks for staff, guests, printers and cameras, enable MFA on all accounts, deploy endpoint protection and email security, set up backups, and store all admin credentials securely in the company’s name. Starting secure is far easier than fixing problems later.
Who uses this solution
Companies opening their first Egyptian office, businesses relocating or expanding, international firms setting up a regional hub, startups moving out of co-working spaces, and organisations adding new branches or floors.
Getting internet right in a new office
Internet is the foundation of every modern office, and the item most likely to delay move-in. Availability and lead times vary by building and provider, so we check options early with building management, order the primary line as soon as possible, and add a second line from a different provider or a 4G/5G backup for resilience. The firewall is configured to switch automatically if the main line fails, so staff barely notice outages. We also size bandwidth for your team’s real usage, including video calls and cloud applications.
One project manager, one plan
The biggest benefit of treating your new office IT as a solution is coordination. Your project manager keeps a single plan covering internet providers, fit-out contractors, building management, hardware deliveries, cabling, configuration and staff onboarding. You receive weekly updates and know exactly what’s done, what’s next and what needs your decision, so move-in day arrives without surprises.
Case study
A consultancy in New Cairo moved into an empty fit-out. Cabling, Wi-Fi, laptops and email were ready on day one, and the team lost no working days.
New Office IT Setup questions, answered
How long does IT setup for a new office take?
Usually three to four weeks, depending on office size and internet line installation times.
When should we contact you?
As soon as you sign the lease, ideally before fit-out finishes. Cabling is easier and cleaner before ceilings close.
Do you work with our fit-out contractor?
Yes. We coordinate cable routes, rack location and power so nothing has to be redone.
Can you move equipment from our old office?
Yes. See Office IT Relocation
Do you set up free zone offices?
Yes, in free zones and mainland locations across Egypt.
Do you provide the laptops and equipment?
We can supply equipment or configure devices you’ve purchased.
Can you support us after move-in?
Yes, through helpdesk, onsite engineers or full managed IT services.
Can you set up meeting rooms for Teams or Zoom?
Yes, including screens, cameras, audio and booking panels.
Can you handle CCTV and access control too?
Yes, coordinated with the rest of the office setup. See CCTV & Access Control ›
What do we receive at handover?
Network diagrams, device lists, credentials in your company’s name, Wi-Fi details and a support contact.
Can you work weekends to meet our move date?
Yes, where building rules allow.
Related services
Structured Cabling
Certified Cat6, Cat6A and fiber cabling, tested and labelled.
Network Solutions
Firewalls, switches, VLANs, VPNs and internet failover, designed and installed.
Office IT Relocation
Servers, networks and computers moved without losing working days.
Startup & Free Zone IT
Setting up professional IT for a new company quickly.